Glasgow University Business Club

Constitution

Constitution of the Glasgow University Business Club (GUBC)

Article 1: Name

The name of the organization shall be the Glasgow University Business Club (GUBC), hereafter referred to as “the Club.”

Article 2: Objectives

The objectives of the Club are:

  1. To foster a passion for business, entrepreneurship, and innovation among students at the University of Glasgow.
  2. To provide opportunities for members to engage in professional development through workshops, seminars, and networking events.
  3. To facilitate connections between students, alumni, industry professionals, and academic staff to enhance employability and leadership skills.
  4. To promote collaboration with other societies, external businesses, and organizations to broaden the experiences of our members.
  5. To offer members a platform to develop leadership, teamwork, and project management skills through active participation in the Club’s activities.

Article 3: Membership

Section 1: Eligibility

  • Membership is open to all undergraduate and postgraduate students of the University of Glasgow.
  • Members must pay an annual subscription fee set by the Executive Board.

Section 2: Rights of Members

  • All members shall have the right to attend Club meetings, events, and activities.
  • Members shall have the right to vote in the Club’s elections and participate in decision-making processes.
  • Members have the right to stand for election for any position on the Executive Board.

Article 4: Executive Board

Section 1: Composition The Executive Board shall consist of the following elected officers:

  1. President
  2. Vice-President
  3. Treasurer
  4. Secretary
  5. Marketing Director
  6. Sponsorship Coordinator
  7. Event Manager
  8. Alumni Engagement Officer
  9. Welfare Officer
  10. Academic Events Coordinator
  11. Social Events Coordinator

Section 2: Duties of the Executive Board

  • President: Acts as the official representative of the Club, chairs meetings, and oversees all Club activities.
  • Vice-President: Assists the President and assumes their duties in their absence.
  • Treasurer: Manages the Club’s finances, including budgeting, collecting membership fees, and maintaining financial transparency.
  • Secretary: Prepares agendas, keeps minutes of meetings, and handles correspondence.
  • Marketing Director: Develops and implements marketing strategies to promote Club events and initiatives.
  • Sponsorship Coordinator: Secures sponsorships and partnerships with external organizations.
  • Event Manager: Plans and organizes Club events, workshops, and social activities.
  • Alumni Engagement Officer: Liaises with alumni to foster ongoing relationships and mentorship opportunities.
  • Welfare Officer: Ensures the well-being of all members and promotes inclusivity and diversity.
  • Academic Events Coordinator: Organizes academic-related activities, such as workshops, panel discussions, and speaker events.
  • Social Events Coordinator: Plans and manages social events to build community and engagement among members.

Section 3: Election and Terms

  • Elections for Executive Board positions shall take place annually, no later than the first week of May.
  • The term of office for all elected positions is one academic year.
  • All candidates must be current members of the Club and students of the University of Glasgow.
  • The election process will be managed by an independent Election Committee.

Article 5: Meetings

Section 1: General Meetings

  • General Meetings shall be held at least once per semester to discuss Club activities and initiatives.
  • A quorum for General Meetings shall be 25% of the Club’s membership.

Section 2: Executive Board Meetings

  • Executive Board Meetings shall be held at least once a month to plan and review the Club’s activities.
  • Decisions in Executive Board Meetings shall be made by a majority vote.

Section 3: Annual General Meeting (AGM)

  • The AGM shall be held in the final month of the academic year to present the Club’s annual report, financial statement, and to elect new officers.
  • Notice of the AGM shall be given to all members at least two weeks in advance.

Article 6: Finance

  • The Club’s finances shall be managed by the Treasurer, who will ensure that accurate financial records are kept.
  • All income generated by the Club, including membership fees and sponsorship, shall be used solely for the purpose of furthering the Club’s objectives.
  • The Club’s bank account shall require the signatures of both the Treasurer and the President for any financial transactions.
  • A financial report shall be presented at the AGM and made available to all members upon request.

Article 7: Amendments

  • Amendments to this Constitution may be proposed by any member of the Club.
  • Proposed amendments must be submitted in writing to the Secretary at least two weeks before a General Meeting.
  • Amendments require a two-thirds majority vote of the members present at the General Meeting to be adopted.

Article 8: Dissolution

  • The Club may be dissolved by a two-thirds majority vote of the membership at a General Meeting.
  • In the event of dissolution, any remaining funds shall be donated to a charity agreed upon by the members, after all debts and obligations have been settled.

Article 9: Compliance

The Club shall operate in accordance with the policies and regulations of the University of Glasgow and the Glasgow University Students’ Representative Council (SRC).

Adopted on: 2024/9/14 Signed by: Aanya, Catherine, Peng